Share Information Across Facilities

PiMS shares common patient, account, visit and guarantor information across all your facilities. This feature allows organizations with multiple facilities to access a patient's information, regardless of where the patient received treatment. A rolled up view gives a complete financial and clinical history of all care provided by the organization. This information is available to users depending on their security and work requirements.

A patient identification number is assigned at the corporate level. An additional identification number, such as a medical record number (MRN) can be assigned by each facility. Selecting a patient can be accomplished via the MRN, an alternate number, or by the corporate number, based on information provided by the patient.

Centralized patient and guarantor information eliminates redundancy. Patients are no longer inconvenienced with providing each facility with a set of data and each facility can be assured there is only one set of information.

A complete history of clinic and office visits, admissions, clinical notes, physicians, other caregivers and allergies is available for viewing across facilities. In addition, a complete history of the patient’s financial record is available, including accounts, related guarantors, and financial notes.

Master Patient Index

The index contains several indices: name, social security number, corporate ID, and alternate numbers. Patient information can be accessed using these indices by any facility even if it is the patient’s first encounter with the facility.

The 'Names' index supports the patient name as well as an unlimited number of alternate names. When searching for the patient, the birth by day, month, or year and gender can be utilized to assure a perfect match.

The corporate ID is assigned automatically during a patient's first visit to any facility. The corporate ID can be used as the patient's medical record number or the facility can elect to use their own medical record number.

PiMS fully supports a complex scenario such as: a corporation with two regions consisting of three hospitals, eight clinics and three medical groups.

Hospital A and B, Clinics 1-6 and Medical Groups 1 and 2 reside in southern California and require that they share the same patient record. Facility A and B are not combining the medical records departments and will require facility medical record numbers.

Hospital C, Clinics 7 and 8, and Medical Group 3 service the San Francisco area and want to share a common patient record. Hospital C will convert their facility medical record number.