Charge Description Master CDM

The Charge Description Master, CDM, is used to maintain your charges for services. You will assign codes for each item, we refer to these as a service code. Prices with effective dates are added along with the the HCPCS and CPT4 code for billing requirements.

You can maintain your prices using effective dates to update a service code with a price increase in the future, or make the price change immediate.

The functions, which support the Charge Description Master, are Add, Update, View, Delete, Activate, and Deactivate. The functions, which support the maintenance of effective dates, prices, and HCPCS and CPT4 codes, are Update, View, and Delete CDM Billing History.

Note* - The General Ledger file must have a least one valid entry before adding any service codes to this master file.

For each service/item:

• Assign up to an 12 character alphanumeric code, which represents the item. Clients often use the CPT4 or a combination of the CPT4 plus a modifier or qualifier.
• Identify which revenue center each service code belongs to
  
• Identify which service codes map to each general ledger code
  
• Identify any price changes and effective date of the price
  

Add A Service Code

1. Select Charge Description Master from the File menu
2. Select Add CDM Service Code.
3. The Add CDM Service Code screen detail displays. Enter the service code.
4. Tab to the Description field and enter a description for the service code.
5. Select Revenue Center Help. Select a revenue ceter for the service code.
6. Click on Allow Override-Description if you allow your users to override the description when the charge is posted.
7. Click on Allow Override-Price if you allow your users to override the price when the charge is posted.
8. The CDM Billing History detail screen displays. Enter the Effective From Date. The current system date is defaulted. We recommend you back date the 'from' date. In the event you may want to convert any accounts with charges, you will want a date in the past.   The effective 'to' date is output only when the service code is being added.
9. Tab to the Price field and enter the price for the service.
10. Tab to the General Ledger Code field. and select the GL Code.
11. Enter CPT4, modifiers, HCPCS, Medicare and Medicaid codes are not required. However, the CPT4 is necessary for claims.
12. Press OK to complete adding a service code.

Update A Service Code

Deactivate the Service Code

You must first select the function "Deactivate CDM Service Code". This allows you to change the description, revenue center, description and price override indicators.

1. Select Charge Description Master from the File menu
2. Select Deactivate CDM Service Code
3. The Deactivate CDM screen displays. Enter the service code or range of service codes you want to modify. Optionally you can limit the service codes by entering a revenue center.  We recommend you enter one service code at a time until you are family with PiMS processing.
4. Press enter or click OK. This action deactivates the service code.

Update CDM Service Code

1. Select Update CDM Service Code.
2. Enter the service code or a partial service code or a partial description. To get a list of all  service codes that are deactivated and available for update, enter blanks in either service code or description.
3. From the list of service codes, select the service code.
4. The screen to update a service code displays. The description, revenue center, description and price override indicators can be updated.
5. Press enter or click OK to review the data.
6. Press enter or click OK again to complete the update.

Activate the Service Code

1. Select Charge Description Master from the File menu
2. Select Activate CDM Service Code
3. The Activate CDM screen displays. Enter the service code or range of service codes you want to modify. Optionally you can limit the service codes by entering a revenue center.  We recommend you enter one service code at a time until you are family with PiMS processing.
4. Press enter or click OK. This action activates the service code.

Update Service Code Pricing History

The service code does not need to be deactivated to update the pricing history.  To change the pricing amount, general ledger code, CPT4 and other billing codes, you use the Update CDM Pricing History function. Using this function will create a new price history. All charges posted to a patient's service date prior to the change will pick up the previous price and/or codes. All new charges with service dates from the effective date forward will pick up the new pricing and/or codes.

1. Select Charge Description Master from the File menu.
2. Select Update CDM Pricing History function.
3. The screen to select a service code displays. Enter the service code or a partial service code or a partial description. To get a list of all  service codes that are deactivated and available for update, enter blanks in either service code or description.
4. From the list of service codes, select the service code.
5. The screen to update the pricing history displays. Enter the Effective From Date. The effective from date cannot be prior to the current date but it can be in the future. Tab to the Effective To Date
6. Enter the date when the change expires. If the change does not expire, do not enter a date.
   
7. The Price, General Ledger Code and billing codes (CPT4, Modifiers, HCPCS, Medicare and Medicaid codes) can all be changed.
8. Press enter or click OK to review the data, and press enter or click OK again to complete the update.