Transaction Codes

The Transaction Code profile is a validation profile of transaction codes used. Transaction codes are used to designate the specific type of transaction, either payment or adjustment, being entered for an account. When the transaction code is entered through a function, it is validated against this profile, i.e., only payment transaction codes are allowed to be used for payments and adjustment transaction codes for adjustments.  There are revenue reports that you can sort by transaction code by detail or summary.

• Identify the transaction codes you require for adjustments and for payments. The transaction code can contain twelve (12) alpha-numeric characters.
  

Add a Transaction Code

1. Select Transaction from the File menu.
2. Select Add Transaction Code
   
3. Enter the twelve (12) character Transaction Code
4. The transaction code detail screen displays.  Select the Type of Code, either A-Adjustment or P-Payment.
   
5. Tab to the Description Field. Enter the description for the transaction code.
   
6. Tab to the General Ledger Code. Enter the corresponding General Ledger Code.
7. If the transaction is for an adjustment to transfer to or reverse from bad debt, click on the Bad Debt indicator. When this indicator is set, this transaction code can only be used when transferring or reversing from bad debt
   
8. If the transaction is for a bad debt paymentor adjustment, click on the Bad Debt indicator. When this indicator is set, this transaction code can only be used when the account is in bad debt status.
   
9. Select the Adjusted Transaction Type. "R" is used when the adjustment adjusts off revenue earned. Blank or "O" indicates the adjustment is writing off A/R such as a charity write-off or a contractual write-off.
   
10. Press enter or select OK, a message will appear at the bottom of your screen. "Please review this data before continuing", this allows you to review all the data before you commit the information.
11. Press or select OK a second time to add the transaction code.
    

Update, View, and Delete Transaction Codes

Once you have added the transactions codes, you can use the additional Transaction Code functions to update, view and delete.